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Oficea, asset and property management
of offices in Moka Smart City

Oficea provides professional property and asset management
services and prides itself on timely, consistent and
comprehensive shareholder communication.

Tenants relation

Tenant relations drive our approach to management. Our team regularly meets with them to obtain feedback on our performance and determine how we may better serve their interests. This helps us maintain and achieve a tenant retention ratio and a customer satisfaction level of over 90%.

Property Management

Oficea offers professional property management services to reduce the time owners spend with tenant and property management issues. We ensure each property is well maintained and leasing potential is maximised through cost-effective operation services.

We focus on operational efficiency, high accounting management standards and service excellence.

  • Prepare monthly management packs
  • Initiate or defend any legal proceedings which arise in the ordinary course of business operation

Leasing & leasing administration

Market and let vacant areas
Commence negotiations prior to the expiry of the existing lease
Draw up lease agreements
Take legal action to recover amounts due by a tenant

Tenant Coordination

Manage and control the tenant installation process

Operations

Appoint and supervise any service companies
Set up KPIs to monitor the performance of key service providers

Accounting & Administration

Prepare monthly portfolio income statement, balance sheet and cash flow statements
Outline a budget as well as an income, cash flow and balance sheet forecast
Collect rentals, rental deposits and other charges payable by tenants

Asset Management

In terms of asset management, Oficea also has the role to formalise a strategic plan for the portfolio and make recommendations:

Acquisitions / Disposal / Refurbishment Projects

Source new properties and development opportunities
Evaluate all development and investment proposals from external parties
Prepare and submit refurbishment projects

Operations

Prepare and monitor a compliance plan for occupation, health and safety
Negotiate with service providers/contractors

Leasing

Develop and implement letting policies and leasing terms
Manage relationships with strategic tenants leasing premises within the portfolio

Financial Management

Take care of all administrative, accounting, auditing and tax formalities
Outline a budget
Prepare annual portfolio valuations

Fund Management

Fund Services

Assist with the acquisition and disposal of assets
Spearhead various capitals structuring decisions (bonus issue, share split and issue of new shares, etc.)
Appraise the financial models of new development projects, acquisitions and disposals of investments
Be the main point of contact with bankers and investors

Strategic Management

Assist in strategic management
Review the investment objectives and strategies together with the Asset Manager
Develop a 3-year strategic management plan together with the Asset Manager

Investor Relations

Manage the production of external publications
Prepare yearly investors’ briefing and meeting of shareholders
Develop relationships and networks within the industry
Work on listing on the Stock Exchange of Mauritius

Property review and inventory

A complete building review is performed every year, including an evaluation of the assets’ physical condition and appearance; a checklist of value added recommendations is then provided to enhance their appearance and value.